Olympic Tendering
The London 2012 Olympics provides a
lifeline to businesses around the UK who are suffering from
public and private sector spending cuts. With 75,000 contracts,
the games provide an opportunity for businesses of all sizes.
However, it's important to know how to prepare and stand out.
With work being harder to obtain in the current climate, the London
2012 Olympic Games is helping many businesses in and around London by
getting them involved in tender contracts.
The infrastructure requirements for the Olympics are massive; the
London sites alone consist of the Olympic Park, Olympic Village and
Stratford City. There are also substantial projects outside of London
due to the development of improved transportation links and services.
The cost breakdown reads as follows:
Athletes Village: £4 billion
Stratford City: £4 billion
Ebbsfleet Valley: £3 billion
Thames Gateway: £10 billion
Crossrail: £36 billion
Opportunities won't just be for the period running up to the start
of the Games either. Tourism uplift after the Games is expected to
result in further development for local areas. As a demonstration of
impact, Barcelona went from being the 16th most visited holiday location
to the 3rd just one year after it hosted the Games.
Opportunities are in the following categories:
Artists, Performances & Events
Facilities Management & Catering
Security
Services
Sports
Technology
Transport and Logistics
Venues and Infrastructure
Most tenders aren't let directly through the Olympic Delivery
Authority (ODA) but are sub-contracted via 'Second Tier' suppliers
such as EDF energy, Balfour Beatty and Morrisons.
Read 'Get Started'
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
Most tenders aren't let directly through the Olympic Delivery
Authority (ODA) but are sub-contracted via 'Second Tier' suppliers
such as EDF energy, Balfour Beatty and Morrisons. There are hundreds
of initial direct contracts which, with these suppliers, will form
supply chains comprising thousands of opportunities for SMEs.
Getting Registered
To view actual opportunities you will need to register on the
‘CompeteFor’ website. CompeteFor is a free service that enables
businesses to compete for contract opportunities linked to the London
2012 Games and other major public and private sector buying organisations.
It also aims to facilitate access to business support, through the
national Business Link network.
When registering, you will need to fill out extensive details about
your organisation including financial details. You will then receive email
alerts for future tenders related to what you provide from tier two
suppliers and below.
> Download ODA Supplier Guide (PDF)
> Visit CompeteFor Website
You can also register with the London 2012 website to receive e-alerts
informing you of upcoming business events focused on Olympic tenders.
> Register for London 2012 Business e-alerts
What do I need to qualify for the Olympic tenders?
Business hoping to win contracts will have to abide by the rules set
out by the London Organising Committee of the Olympic Games and
Paralympic Games (LOCOG).
The vast majority of LOCOG's procurement will go through the website
CompeteFor. The CompeteFor process works like an online dating agency,
matching buyers in the London 2012 supply chains with a shortlist of
potential suppliers. There are three mandatory policy requirements:
A Health & Safety policy
An Equal Opportunities policy
Security
Companies must also meet the UK legal requirements on insurance which
consist of:
Public liability
Employer liability
Professional Indemnity (if appropriate)
What happens if I am short listed?
The buyer will contact you and their usual procurement procedure will
be implemented. Depending on the size of the project you could be involved
in, this could be anything from a basic quotation to the completion of a
full tender document.
Business Link recommends starting a 'bid file' in order to come up with
the best bid for the tender. Their suggestions include:
Don’t bid if you can’t deliver - you're just wasting your time.
Read the instructions (TWICE) and do what they ask!
Go through commercial conditions very carefully
Create a check list of requirements & deadlines
Try to understand what the client really wants
Research your competitors
Plan & practice the bid presentation early
If it’s a serious bid take time and spend money!
Of course, you can't win them all. If you don’t win a tender, try to
find out why and learn from it. This will help your planning for the many
other tender opportunities. You can also view details of the winners of
all contracts, which could help you learn more too.
Read 'How to
Stand Out'
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
Of course, with great opportunity comes great competition. Therefore, it
is vital to stand out from the crowd. The following pointers have been
brought together to help businesses benefit from the many opportunities that
will be presented.
Environmental Policy
An Environmental Policy is a statement outlining your business’s strategy
and the driving force behind your objectives and should include time-related
targets and a measurable management programme as part of a joined-up
Environmental Management System. Many organisations formalise their policy
within the environmental management standard ISO 14001. Becoming certified to
a recognised standard like ISO 14001 will improve your tender prospects and
help you save money in areas of consumption and waste. It is also recognised
that certified businesses are better managed and have enhanced customer
loyalty.
>
ISO 14001 Certification Information
Sustainability Policy
Related to the Environmental Policy, a Sustainability Policy should outline
sustainability considerations within business decisions, with a plan of how
to prevent particular issues arising. This might include encouraging staff to
use public transport (where possible), to ensuring your business is doing its
best to recycle.
Ethical Sourcing Policy
This policy is typically aimed at larger organisations but can still prove
beneficial for businesses of all sizes, because it promotes employee focus. An
Ethical Sourcing Policy should focus on your fair attitude to employee rights,
work conditions, health and safety, discrimination, wages and hours of work.
Multi-national companies might also cover such issues as ensuring the company
doesn't use child labour. Such a policy would also mention the encouragement of
ethical sourcing throughout the supply chain.
Business Continuity plan
A Business Continuity Plan is a practiced logistical plan (e.g. simulated
periodic tests) for how an organisation would recover (partially or completely)
following the interruption of a critical function. The plan would cover what
contingency plans would be put into action within a predetermined timeframe after
a disaster or an extended period of disruption. The plan should include the
logistics of exactly what the organisation would do in the event of disruption;
from a building fire to a natural disaster.
Certified Quality Policy
A Quality Policy is a concise statement that defines the organisation’s
objectives with regard to quality, a commitment to meeting customer requirements
and an undertaking to drive continuous improvement throughout the organisation’s
activities. It should provide a framework for establishing, communicating, and
monitoring performance against agreed quality objectives.
One of the most robust forms of proof for an effective Quality Policy would be
to have the organisation certified to the ISO 9001 standard. It is the best known
and most established quality management standard in the World; first established
in 1987 and adopted by over 150 countries. The standard helps organisations to
improve their management by having effective processes and procedures in place.
This improves consistency, reduces re-work and establishes measures to ensure that
customers’ requirements are being met; leading to greater customer loyalty, reduced
costs and increased profitability.
> ISO 9001
Certification Information
Read 'Current Opportunities'
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
The London 2012 website shows current opportunities available and a future timetable
of planned recruitment. It also shows short listed companies and awarded contracts.
Not only London based businesses will benefit from the Olympics. Olympic Delivery
Authority (ODA) Chairman John Armitt commented; ‘Businesses of all types and sizes are
helping to deliver the London 2012 Games. While the bulk of the ODA’s direct contracts
have now been awarded, there are still opportunities through the UK-wide supply chain
and with the London 2012 Organising Committee (LOCOG). Companies should “seize the
moment” and sign up to CompeteFor."
The ODA still has at least 100 direct contracts remaining, from building the BMX
Circuit to temporary elements of the Shooting venue. However, the bulk of opportunities
will now be with LOCOG.
> View Current Opportunities
To access all of the available contracts related to London 2010, register and create
a business profile on the CompeteFor website.
> Download ODA Supplier Guide (PDF)
> Visit
CompeteFor Website
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
With work being harder to obtain in the current climate, the London
2012 Olympic Games is helping many businesses in and around London by
getting them involved in tender contracts.
The infrastructure requirements for the Olympics are massive; the
London sites alone consist of the Olympic Park, Olympic Village and
Stratford City. There are also substantial projects outside of London
due to the development of improved transportation links and services.
The cost breakdown reads as follows:
Athletes Village: £4 billion
Stratford City: £4 billion
Ebbsfleet Valley: £3 billion
Thames Gateway: £10 billion
Opportunities won't just be for the period running up to the start
of the Games either. Tourism uplift after the Games is expected to
result in further development for local areas. As a demonstration of
impact, Barcelona went from being the 16th most visited holiday location
to the 3rd just one year after it hosted the Games.
Opportunities are in the following categories:
Artists, Performances & Events
Facilities Management & Catering
Venues and Infrastructure
Most tenders aren't let directly through the Olympic Delivery
Authority (ODA) but are sub-contracted via 'Second Tier' suppliers
such as EDF energy, Balfour Beatty and Morrisons.
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
Most tenders aren't let directly through the Olympic Delivery
Authority (ODA) but are sub-contracted via 'Second Tier' suppliers
such as EDF energy, Balfour Beatty and Morrisons. There are hundreds
of initial direct contracts which, with these suppliers, will form
supply chains comprising thousands of opportunities for SMEs.
Getting Registered
To view actual opportunities you will need to register on the
‘CompeteFor’ website. CompeteFor is a free service that enables
businesses to compete for contract opportunities linked to the London
2012 Games and other major public and private sector buying organisations.
It also aims to facilitate access to business support, through the
national Business Link network.
When registering, you will need to fill out extensive details about
your organisation including financial details. You will then receive email
alerts for future tenders related to what you provide from tier two
suppliers and below.
You can also register with the London 2012 website to receive e-alerts
informing you of upcoming business events focused on Olympic tenders.
What do I need to qualify for the Olympic tenders?
Business hoping to win contracts will have to abide by the rules set
out by the London Organising Committee of the Olympic Games and
Paralympic Games (LOCOG).
The vast majority of LOCOG's procurement will go through the website
CompeteFor. The CompeteFor process works like an online dating agency,
matching buyers in the London 2012 supply chains with a shortlist of
potential suppliers. There are three mandatory policy requirements:
An Equal Opportunities policy
Companies must also meet the UK legal requirements on insurance which
consist of:
Professional Indemnity (if appropriate)
What happens if I am short listed?
The buyer will contact you and their usual procurement procedure will
be implemented. Depending on the size of the project you could be involved
in, this could be anything from a basic quotation to the completion of a
full tender document.
Business Link recommends starting a 'bid file' in order to come up with
the best bid for the tender. Their suggestions include:
Don’t bid if you can’t deliver - you're just wasting your time.
Read the instructions (TWICE) and do what they ask!
Go through commercial conditions very carefully
Create a check list of requirements & deadlines
Try to understand what the client really wants
Research your competitors
Plan & practice the bid presentation early
If it’s a serious bid take time and spend money!
Of course, you can't win them all. If you don’t win a tender, try to
find out why and learn from it. This will help your planning for the many
other tender opportunities. You can also view details of the winners of
all contracts, which could help you learn more too.
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
Of course, with great opportunity comes great competition. Therefore, it
is vital to stand out from the crowd. The following pointers have been
brought together to help businesses benefit from the many opportunities that
will be presented.
Environmental Policy
An Environmental Policy is a statement outlining your business’s strategy
and the driving force behind your objectives and should include time-related
targets and a measurable management programme as part of a joined-up
Environmental Management System. Many organisations formalise their policy
within the environmental management standard ISO 14001. Becoming certified to
a recognised standard like ISO 14001 will improve your tender prospects and
help you save money in areas of consumption and waste. It is also recognised
that certified businesses are better managed and have enhanced customer
loyalty.
Sustainability Policy
Related to the Environmental Policy, a Sustainability Policy should outline
sustainability considerations within business decisions, with a plan of how
to prevent particular issues arising. This might include encouraging staff to
use public transport (where possible), to ensuring your business is doing its
best to recycle.
Ethical Sourcing Policy
This policy is typically aimed at larger organisations but can still prove
beneficial for businesses of all sizes, because it promotes employee focus. An
Ethical Sourcing Policy should focus on your fair attitude to employee rights,
work conditions, health and safety, discrimination, wages and hours of work.
Multi-national companies might also cover such issues as ensuring the company
doesn't use child labour. Such a policy would also mention the encouragement of
ethical sourcing throughout the supply chain.
Business Continuity plan
A Business Continuity Plan is a practiced logistical plan (e.g. simulated
periodic tests) for how an organisation would recover (partially or completely)
following the interruption of a critical function. The plan would cover what
contingency plans would be put into action within a predetermined timeframe after
a disaster or an extended period of disruption. The plan should include the
logistics of exactly what the organisation would do in the event of disruption;
from a building fire to a natural disaster.
Certified Quality Policy
A Quality Policy is a concise statement that defines the organisation’s
objectives with regard to quality, a commitment to meeting customer requirements
and an undertaking to drive continuous improvement throughout the organisation’s
activities. It should provide a framework for establishing, communicating, and
monitoring performance against agreed quality objectives.
One of the most robust forms of proof for an effective Quality Policy would be
to have the organisation certified to the ISO 9001 standard. It is the best known
and most established quality management standard in the World; first established
in 1987 and adopted by over 150 countries. The standard helps organisations to
improve their management by having effective processes and procedures in place.
This improves consistency, reduces re-work and establishes measures to ensure that
customers’ requirements are being met; leading to greater customer loyalty, reduced
costs and increased profitability.
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
The London 2012 website shows current opportunities available and a future timetable
of planned recruitment. It also shows short listed companies and awarded contracts.
Not only London based businesses will benefit from the Olympics. Olympic Delivery
Authority (ODA) Chairman John Armitt commented; ‘Businesses of all types and sizes are
helping to deliver the London 2012 Games. While the bulk of the ODA’s direct contracts
have now been awarded, there are still opportunities through the UK-wide supply chain
and with the London 2012 Organising Committee (LOCOG). Companies should “seize the
moment” and sign up to CompeteFor."
The ODA still has at least 100 direct contracts remaining, from building the BMX
Circuit to temporary elements of the Shooting venue. However, the bulk of opportunities
will now be with LOCOG.
To access all of the available contracts related to London 2010, register and create
a business profile on the CompeteFor website.
Further Reading
A number or regional development agencies and Business Links are set up to provide
businesses hoping to win London 2012 work with free support. To find one near you,
visit the
London 2012 Business Support page.
For a more general understanding of how Government tendering works, see the
procurement section of the Office of
Governance website.
